How to Create a Good Board Meeting Agenda

Agendas are crucial to productive discussions and decision-making, regardless of whether your board meetings are held in person or virtually. Agendas for meetings and other materials should be distributed well in advance to allow adequate preparation and discussion. This improves efficiency and makes sure that meetings are efficient and productive.

The first item on the agenda of the board meeting should be a call to order. This could include welcome remarks from the chairperson, introductions, or reading of the company’s vision and mission statements. This is a good opportunity to review the meeting rules and procedure.

The next step is to approve the approval of the minutes from earlier followed by the review and discussion on the committee’s current reports (e.g. governance finance, governance). This section should contain the CEO’s report or executive director’s report on the progress of the company, as well as a brief review of its financial condition.

The organization’s bylaws or applicable laws may allow for the discussion of a closed session on sensitive issues. Also it is recommended to provide space for guest presentations and discussion in the open forum on key agenda items.

Give board members the opportunity to ask questions or voice concerns on every subject. If a topic takes the majority of your time, you can shift it to the next board meeting or put it off for future consideration. It is an excellent idea to conclude the board meeting, to have a discussion or open forum on the latest business issues that the board is planning to tackle going forward. This is also a great place to make announcements and to congratulate the board or recognize significant achievements of the organization.